24th May 2018
To Whom it May Concern – Please circulate
GENERAL DATA PROTECTION REGULATION (GDPR)
Many letters and emails have been received in recent days, mainly from our suppliers, but also some from customers.
Please be advised that the only information that we hold on your company is that which we are legally obliged to do so in order to carry out our business with yourselves.
There are two aspects to information we hold, financial and contractual, the information we keep is as follows:-
- Company name and address
- Company registration number and VAT registration number
- Company contacts to include – accounts and admin personnel
- Telephone and fax numbers
- Email addresses
- Bank account details – if provided
- Website details
We do not for legal or contractual purposes require you to consent to us holding this information, however we want to assure you that this Company is GDPR ready and can confirm that we already comply with all aspects of securing your information with procedures in place to ensure we uphold safe practices with respect to your data.
Information is either secured digitally or in locked cabinets within alarmed buildings and with named personnel only having access to updating and retrieval of this information. We will never pass your information onto a third party without your consent.
For those customers who have asked for signature from us, please accept this letter as confirmation that you are legally and contractually authorised to keep information on our business transactions with yourself